System settings

Organization name

This is displayed in the page header if the display is wide enough to include it, and is used in emails sent by the system.

System name

This is displayed in the page header if the display is wide enough to include it, and is used in emails sent by the system. Some organization choose a formal name like Management and Governance System; others prefer a friendly, short name like The Oracle.

Time zone

Set the default time zone for your system. This setting affects only the display of dates and times. Internally, all date and time values are stored as UTC. So you can change this setting at any time, and individual users can have different time zones.

Corporate year start

Set the start date of your corporate year. This value can be used if you have custom properties containing dates and you want to classify your pages by year.

Date format

Select the date format you prefer.

Time format

Select the time format you prefer.

Default menu

Select the menu that users will see, unless a different menu has been set in the user’s profile.

Default landing page

Select the page that users will see after logging in, unless a different landing page has been set in the user’s profile.

From name

This is the name that email recipients will see as the sender of the email.

From address

This is the email address used to send system emails. You can change this to an address in your corporate email domain if your mail service permits that.

If you use the phrontex email address, make sure your people know to recognise this address as legitimate and not spam.

BCC address

(Optional) Enter an email address to which all emails sent by the system will be copied. This can be useful if you want to keep a log of all notifications sent by the system.

Redirect all emails
Redirect address

Check the box and enter an email address to redirect all emails sent by the system. This can be useful when you are first developing the system or if you are making major changes to content, to avoid sending unnecessary notifications.

Approval comment required

When new content is approved for use, the person giving approval can provide a comment to be recorded in the page history. If this option is selected, they must provide such a comment.

Navigation buttons threshold

When a listing is displayed, such as a listing of users or of pages of one type, the listing can show all items, or it can show separate sub-listings for each first letter of the titles of the displayed items, with navigation buttons to choose which sub-listing. The threshold is the total number of items at which navigation  buttons will be used.

Menu list threshold

If a single list of items in the menu has more than this number of items, the list will be divided by by first letter of title.

Edit lock expiry

When a page is opened for editing, it is locked to prevent conflicting edits from other users. The lock remains in place as long as the browser tab containing the page remains open and active. Normally the lock is removed when the user browses to another page or closes the browser tab; however, other circumstances can interfere, such as the user losing internet connection or the browser shutting down abnormally. The Edit lock expiry is the how long the system will wait without any response from the browser, before assuming that the lock is no longer needed. This setting is relevant only if another user wants to edit the same page.

Public access

Check the box to allow the general public to access your system: that is, users can view your system content, subject to the permissions you’ve set, without any login (as is the case for this Help system).

Note that this also requires the Public access option in your Phrontex subscription.

Positions type

Select the page type that defines the positions (roles, job titles, or whatever term you choose) used to specify accountabilities and responsibilities.

Templates type

Select the page type that contains content templates.